Position Title: Finance and Administrative Assistant
Department: Administration/Finance
Location: Liaison Group, Rwanda
Reports To: Managing Director Liaison Rwanda
Job Overview:
We are seeking a highly organized and detail-oriented Receptionist with a finance background to join our team. The ideal candidate will manage the front desk operations while supporting the finance department with basic accounting tasks. This dual-role position requires excellent communication skills, a professional demeanour, and a good understanding of financial principles.
Key Responsibilities:
Reception Duties:
- Greet and welcome visitors in a professional and friendly manner.
- Answer and direct phone calls to appropriate staff members.
- Manage the front desk, including handling incoming and outgoing mail, courier services, and maintaining the reception area.
- Schedule and coordinate meetings, appointments, and conference room bookings.
- Assist with administrative tasks such as filing, photocopying, and data entry.
- Handle inquiries and provide accurate information about the company and its services.
Finance Support Duties:
- Assist with basic bookkeeping tasks, including data entry, invoice processing, and expense tracking.
- Prepare and process purchase orders and vendor payments.
- Support the finance team with month-end and year-end closing activities.
- Reconcile bank statements and assist in the preparation of financial reports.
- Maintain accurate financial records and ensure compliance with company policies and procedures.
- Assist with budget preparation and financial forecasting.
Qualifications:
Personal Attributes:
- Professional appearance and demeanor.
- Friendly, approachable, and customer service-oriented.
- Proactive and able to work independently as well as part of a team.
- Ability to manage time effectively and prioritize tasks.
Working Conditions:
- Standard office environment with typical business hours. Some flexibility may be required.
Education: Bachelor’s degree in finance, accounting, business administration, or a related field preferred.
Experience:
- Proven experience of a maximum 5-7 years as a receptionist or in a similar administrative role.
- Prior experience in finance or accounting is highly desirable.
Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with accounting software (e.g., QuickBooks, SAP) is a plus.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Attention to detail and a high level of accuracy.
- Ability to maintain confidentiality and handle sensitive information.
How to Apply:
Interested candidates should submit their resume and a cover letter detailing their relevant experience and why they are a good fit for this role no later than June 11th, 2024 via the apply button below.
This job description outlines the essential duties and qualifications for the role of a Receptionist with a finance background. The ideal candidate will seamlessly integrate administrative and financial support functions, contributing to the efficient operation of both the front desk and the finance department.
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